Interested in Exhibiting at the 2020 NCTE Virtual Annual Convention?
Due to the COVID-19 pandemic, the Colorado Convention Center is being used as a hospital through December 31, 2020, and NCTE will not be able to hold its in-person Annual Convention there in November. Instead, we are moving our Convention online!
If you have any question regarding the 2020 NCTE Virtual Annual Convention that we don’t answer in this FAQ, please contact firstname.lastname@example.org.
Q: Why is the NCTE Annual Convention moving from an in-person event in Denver to a virtual event?
A: Governor Jared Polis has signed an order directing the Colorado Convention Center to remain a hospital facility through the remainder of the calendar year. The venue for the NCTE Annual Convention is no longer available for our use.
Q: What will the virtual event look like?
A: NCTE staff is working with the program chair and other volunteers to develop a virtual experience including as many of the sessions and presenters from the original 2020 Annual Convention as possible. NCTE members have enjoyed many virtual gatherings this spring and summer. We are working to include the successful strategies from these events in the upcoming Annual Convention. Staff have been researching platforms and approaches for some time. Now that we know with certainty that the Convention will be held exclusively online, our efforts will become entirely focused in that direction.
Q: Will the virtual 2020 Annual Convention include opportunities for paid exhibitor sessions, a virtual exhibit hall, or digital advertising and sponsorship?
A: Yes. NCTE is planning a virtual exhibit hall with opportunities for exhibitors and attendees to interact, and ways to encourage attendees to spend time with exhibitors. As our plans for the virtual Annual Convention develop, your NCTE Sales Manager will be in contact with each of our exhibitors and sponsors with information on the new opportunities.
Q: If my company paid for exhibit space or sponsorship for the 2020 NCTE Annual Convention, who do I talk with about a refund?
A: Your NCTE Sales Manager will be in contact with each of our exhibitors and sponsors with information on new opportunities, as well as details on submitting a request for a refund or moving funds to the 2021 NCTE Annual Convention.
Q: How do I cancel my hotel reservation?
A: Hotel reservations made through NCTE’s booking service and hotel block will be cancelled for you. Look for a cancellation email within two weeks. If you do not receive a cancellation notice, please contact the hotel directly or contact the housing bureau (877-205-2871; 7:30 a.m.–3:30 p.m. CT, Monday–Friday) for assistance. Hotel reservations made outside of the NCTE booking service are outside of NCTE’s control. Therefore, any reservations made independently are the individual’s responsibility and will need to be cancelled on their own.
Q: When and where is the 2021 NCTE Annual Convention?
A: The 2021 NCTE Annual Convention will take place November 18–21, 2021, in Louisville, Kentucky. The proposal system will be live in November or December 2020; proposals will be due in mid-January. The Exhibitor Prospectus will be available in early 2021.
Liz Barrett, our NCTE representative from The Townsend Group, will provide you with updates for securing your booth space and advertising opportunities at our virtual conference. She will also provide additional information in the upcoming weeks as we secure our virtual platform and will share more about in-person 2021 conferences.
Liz Barrett, National Sales Manager
The Townsend Group
2001 K Street NW, 3rd floor North
Washington, DC 20006
“The biggest secret of longtime convention
attendees: the publishers in the Exhibit Hall want
to have conversations with you. Real, meaningful
conversations about the books you teach.”