2020 NCTE Virtual Annual Convention

November 19-22, 2020

This fall, when we come together online, let’s read, write, speak, listen, and view with curiosity.  Together, we will be a confluencia of our songs.

Read our most recent update on transitioning to a virtual environment.

See our keynote and general session speakers.

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2020 Virtual Annual Convention Presenter Info


Congratulations on being accepted to the NCTE Annual Convention program! For those speakers who have yet to accept or decline, please email annual2020@ncte.org with your name, session, name, and answer no later than 8:00 a.m. ET, Monday, October 19.

Presenters are required to register for the Convention. Once registered, you will receive regular communications about the event, including details about signing in to the Virtual Convention. As a registrant, you will be able to access sessions for 60 days after the Convention.

For information on scholarships to cover Convention registration costs, please see this website.

All presenters were sent an email on September 18 specifying session type. If you did not receive this message, please email annual2020@ncte.org. NCTE has three types of presentations for the 2020 Annual Convention. Times listed for Live and Scheduled Sessions are in Eastern Time.

  • LIVE: Live sessions are presented in real-time, at their scheduled time. These sessions will be available ~48 hours after their scheduled time for attendees to watch for 60 days post-Convention.
  • SCHEDULED (PRE-RECORDED) W/ LIVE Q&A: These sessions are recorded in advance, but are on the agenda at a specific time and shown during this time. During the session’s scheduled time, attendees will join to watch the recording and submit questions for a live Q&A. Sessions will be available to attendees for 60 days post-Convention..
  • ON-DEMAND: On-demand sessions are recorded in advance and are available to attendees from the start of the Annual Convention until 60 days post-Convention.

Presentation Information & Recommendations Quick Reference Guide (PDF)

Let people know you're presenting!



  • The sessions will be held in the virtual Convention platform and will be presented live.
  • Presenters will be on camera and should plan to be in a quiet space with camera on; attendees will not be on camera but will be able to chat.
  • Each live session will have a host, courtesy of our virtual platform provider, who will:
    • Test speaker audio and video and go over the presentation process.
    • Broadcast the session, control audience microphones, introduce the session (title/speaker[s]), mention any applicable housekeeping notes, assist with monitoring live Q&A, and close the session.
    • If breakout rooms are used, speakers will provide details to the host and the host will control all breakout rooms
  • Breakout rooms are available for live sessions. Attendees can choose breakout rooms or be assigned randomly. If you require breakout rooms for your session, please email annual2020@ncte.org by November 1 with the following info: your name, session title, date and time of session, and number of breakout rooms requested.
  • Key Dates for Live Sessions:
    • ASAP: Block off your calendar for your session.  Block the hour before your session for prep time to log in early and get set up.
    • By November 1: If you need breakout rooms, email annual2020@ncte.org the following information: your name, session title, date and time of session, and number of breakout rooms requested.



  • Sessions will be pre-recorded with the virtual platform provider. Recording Sign-up details will be communicated shortly.
  • These sessions will be pre-recorded but played during their scheduled time during the Convention.
  • If your session does not already have a chair, you will want to ask someone to volunteer so there is a point person.
  • During Convention, attendees will be able to submit questions throughout the session as well as during the live Q&A.
  • Key Dates for Scheduled Sessions:
    • ASAP: Block off your calendar for your session.  Block the hour before your session for prep time to log in early and get set up.
    • ASAP: Connect with any co-presenters and select a chair.



  • If you are presenting a poster, or have one presenter for your session, you will be able to upload your poster PDF and/or a recording of you presenting between October 28 and November 11.
  • If you are part of a group, we suggest that you record it together as a group if possible. If you are not able to record it together, that is OK! Each presenter will record their part and upload it between October 28 and November 11.
    • If you choose this approach, please note that the recordings will be all under the session, but documents will be listed separately and in the order they are submitted.
  • Resources and accompanying materials are also able to be uploaded during the window above and will be linked so that attendees can access them.
  • There is no time limit for an on-demand session.
  • There is no limit to the number of files per on-demand session; however, we recommend as few as possible for viewing efficiency for the attendee.
  • While on-demand sessions do not have a chat feature, you may end your presentation with a slide showing your contact information – email, website, phone number – so that  attendees can contact you with comments or questions.
  • Key Dates for On-Demand Sessions:
    • ASAP: Block off your calendar for your session.  Block the hour before your session for prep time to log in early and get set up.
    • ASAP: Connect with any co-presenters, select a chair, and find time to record your session, if applicable.
    • Between October 28 and November 11: Upload your files (videos should be MP4 format, additional documents should be PPT and/or PDF; videos can be embedded in a PowerPoint, as well); submission site will be shared in late October.


Office Hours

In addition, we will have dedicated presenter office hours available for questions about presentations, the virtual platform, and similar topics. Signups are listed below.   



  • Have hardwired internet.
  • Use a headset for clear audio.
  • Embed video clips into your PowerPoint presentation:

Select a slide, then go to Insert > Video.
Select Video on My PC.
Select the video you want to add from your computer and select Insert.

  • For prerecorded sessions, include proper introductions and closure; thank the audience.
  • Choose a quiet environment.
  • Test lighting and camera positioning prior to presentation.
  • Be mindful of your background.
  • Mute your microphone when not speaking.
  • If your session has a multiple speakers, decide speaker order and practice ahead of time.



  • What happens to presentation content after 60 days?
    Presentations will be archived at NCTE for historical purposes.
  • Can presenters share their own presentation out of Convention?
    Yes, presenters are free to share their presentations outside of the 2020 NCTE Virtual Annual Convention after the Convention has concluded. Please be mindful not to share presentations prior to the Convention as it will devalue the program. We do; however, highly encourage you to promote your presentation on social media.



Should you have questions, please contact us at annual2020@ncte.org. Don’t forget to follow us on Twitter at @ncte and use the Annual Convention hashtag #NCTE20.

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