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2020 NCTE Virtual Annual Convention

November 19-22, 2020

This fall, when we come together online, let’s read, write, speak, listen, and view with curiosity.  Together, we will be a confluencia of our songs.

Read our most recent update on transitioning to a virtual environment.

See our keynote and general session speakers.

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2020 Virtual Annual Convention Presenter Info

 

Congratulations on being accepted to the NCTE Annual Convention program! Monday, September 28, is the deadline for accepting program invitations.

All presenters received an email on September 18 specifying session type.  If you did not receive this email, please email annual2020@ncte.org.  NCTE has three types of presentations for the 2020 Annual Convention. Times listed for Live and Scheduled Sessions are in Eastern Time.

  • LIVE: Live sessions are presenting in real-time, at their scheduled time. These sessions will be available ~48 hours after their scheduled time for attendees to watch for 60 days.
  • PRE-RECORDED W/ LIVE Q&A: These sessions are recorded in advance, but are on the agenda at a specific time and shown during this time. During the session’s scheduled time, attendees will join to watch the recording and have the opportunity to chat questions for a live Q&A.  Sessions will be available to attendees for 60 days.
  • ON-DEMAND: On-demand sessions are recorded in advance and are available to attendees from the start of the Annual Convention for 60 days.
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LIVE SESSION INFO

  • The sessions will be held in the Convention event online platform and will be a live session
  • Presenters will be on camera and should plan to be in a quiet space with camera on; attendees will not be on camera but will be able to chat
  • Each live session will have a host courtesy of our online platform who will:
    • Give you a countdown for going live and hit the broadcast button to open the session to attendees
    • Handle the intro – title/sponsor/speaker(s) and brief housekeeping info for attendees
    • Handle the Outro (closing)
  • Breakout rooms are available for live sessions, but we can’t assign attendees to specific rooms. If you want breakout rooms, you need to email annual2020@ncte.org by November 1 with the following info: your name, session title, date and time of session, and number of breakout rooms requested.
  • We are working with our online platform tech team to schedule a training session and will post that info here when available. We will record this training for those who can’t join.
  • Key Dates for Live Sessions:
    • ASAP: Block off your calendar for your session.  Block the hour before your session for prep time to log in early and get set up.
    • By November 1: If you need breakout rooms (attendees will be assigned a room by random sort), email annual2020@ncte.org the following info: your name, session title, date and time of session, and number of breakout rooms requested.

 

PRE-RECORDED W/ LIVE Q&A INFO

  • These sessions will be pre-recorded but played during their scheduled time during Convention
  • If your session doesn’t already have a chair, you’ll want to ask someone to volunteer to be the chair so there is a point person.
  • Work with your co-presenters to find time to pre-record your session; file must be a Mp4
  • Sessions need uploaded no later than November 4; exact upload location will be shared in October.
  • During Convention, attendees will be able to chat questions throughout the session as well as during the live Q&A
  • We are working with our online platform tech team to schedule a training session and will post that info here when available. We will record this training for those who can’t join.
  • Key Dates for Live Sessions:
    • ASAP: Block off your calendar for your session.  Block the hour before your session for prep time to log in early and get set up.
    • ASAP: Connect with any co-presenters, select a chair, and find time to record your session.
    • By November 4: Upload your Mp4 file; exact site will be shared in October

 

ON-DEMAND INFO

  • If you are presenting a poster, or have one presenter for your session, you’ll be able to upload your poster .pdf and/or a recording of you presenting between October 28-November 11.
  • If you are part of a group, we suggest that you record it together as a group if possible. If you aren’t able to record it together, that is OK! Each presenter will record their part and upload it between October 28 – November 11.
    • If you choose this approach, please note that the recordings will be listed on the same page but each link will be listed separately within the online session.
  • Resources and accompanying materials are also able to be uploaded during the window above and will be linked so that attendees can access them.
  • While on-demand sessions do not have a chat feature, you may end your presentation with a slide showing your contact information – email, website, phone number – so that  attendees can contact you with comments or questions.
  • We are working with our online platform tech team to schedule a training session and will post that info here when available. We will record this training for those who can’t join.
  • Key Dates for Live Sessions:
    • ASAP: Block off your calendar for your session.  Block the hour before your session for prep time to log in early and get set up.
    • ASAP: Connect with any co-presenters, select a chair, and find time to record your session, if applicable
    • Between October 28-November 11: Upload your files (videos should be Mp4 format, documents should be PDF); exact site will be shared in October

 

GENERAL TIPS

  • Use a headset when recording and/or presenting live
  • Have a printed copy of your presentation and/or notes for reference
  • Have a hardwired internet connection, if possible

 

ADDITIONAL QUESTIONS

Should you have questions, please contact us at annual2020@ncte.org. Don’t forget to follow us on Twitter at @ncte and use the Annual Convention hashtag #NCTE20.

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