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Presenter Information

Congratulations on being accepted to the NCTE Annual Convention program! Please accept (or decline) our invitation to present using the hyperlink sent to you in your notification email September 23-24.

Presenters are required to register for the Convention. Once registered, you will receive regular communications about the event, including details about signing in to the Virtual Convention. As a registrant, you will be able to access sessions for 90 days after the Convention.

Register Now

 

For information on scholarships to cover Convention registration costs, please see this website.

A few key dates:

  • ASAP: RSVP for your session(s) if you have not yet done so.
  • November 1: Early bird registration
  • October 10 – November 7: Period for prerecording sessions with our platform provider (details in the Presenter Information document linked above)
  • October 15 – November 8: Period for uploading materials for all session types

NCTE will have three types of presentations for the 2021 Annual Convention. Times listed for Live and Scheduled Sessions are in Eastern Time.

  • LIVE: Live sessions are presented in real time, at their scheduled time. These sessions will be available ~48 hours after their scheduled time for attendees to watch for 90 days post-Convention.
  • SCHEDULED (PRERECORDED) W/ LIVE Q&A: These sessions are recorded in advance, but are on the agenda at a specific time and shown during this time. During the session’s scheduled time, attendees will join to watch the recording and submit questions for a live Q&A. Sessions will be available to attendees for 90 days post-Convention.
  • ON-DEMAND: On-demand sessions are recorded in advance and are available to attendees from the start of the Annual Convention until 90 days post-Convention. See the On-Demand section below for details on uploading your materials.

Presentation Information, Recommendations, and FAQ (PDF)

  • Read through this document to learn about deadlines, session types, approved file types, and more.

Presenter Office Hours
We will have dedicated presenter office hours where you can ask questions about presentation types, the virtual platform, and other aspects of presentation. To sign up, please use the following links:

  •  Wednesday, October 27, 8:00 p.m. ET—Sign up
  •  Monday, November 1, 3:00 p.m. ET—Sign up

Speaker Ready Room portal

  • Login information for the Speaker Ready Room portal was provided in your 2021 NCTE Annual Convention Session Details email sent during the week of September 19. If you did not receive your session details, please contact us at NCTEevents@ncte.org.

See also these NCTE Convention Policies and our Student Consent Form.

Speaker Agreement:  As a presenter, you are required to sign the NCTE Speaker Agreement prior to presenting a live session, recording a scheduled session, or uploading your on-demand presentation content. After registering for the Convention, you will receive an email providing you with your temporary password to access the agreement. Once logged in, you will be prompted to create a new password. After doing so, you will then be able to review and acknowledge the speaker agreement.

Virtual Platform Presenter Orientation Video:

Let people know you're presenting!

 

Click below for more information: 

Live Sessions are presented in real time at their scheduled date and time.

Overview

  • Live webinar
    • If you require breakout rooms or prefer a meeting format where attendees can talk, you must request this arrangement by Monday, November 1. Please submit requests to NCTEevents@ncte.org.
    • Attendees have the freedom to choose breakout rooms or be assigned randomly.
    • Breakout room time is included in your total session time.
    • Breakout rooms are not recorded.
  • Session listed in Webcast Auditorium Session Schedule
  • Live chat: Public and private chat features will be available during all Live Sessions.
  • Live Q&A: Attendees ask questions during the session, and speakers, moderators, and the host can answer questions. Live Q&A questions are not visible to other meeting participants unless answered publicly by session panel.
  • 75-minute session
  • Session recorded for archiving
  • Session recordings available online until 11:59 pm ET, February 19, 2022
  • Ability to upload handout materials via the Speaker Ready Room portal: The deadline for session handouts is Monday, November 8.

More Details

  • Presentation login information will be emailed one hour prior to the official session start time. Each speaker will receive a unique login; please do not share this link as it is specific to your presentation.
  • You should log in 30 minutes prior to your session start time to go over session logistics with your virtual event host.
    • Host will test speaker audio and video and go over the presentation process.
    • Host will broadcast the session, control audience microphones, introduce the session (title/speaker[s]), mention any applicable housekeeping notes, assist with monitoring live Q&A, and close the session.
    • Speakers should communicate the speaker view needed for the presentation.
    • Speakers will have the ability to share their screen and control their slide presentation.
    • Speakers and any designated team members will run the live Q&A.
    • If breakout rooms are used, speakers will provide details to host during this time.
      • Host will control all breakout rooms.
    • For more detailed information on what to expect day of, please watch the virtual platform presenter orientation video.
  • Session handouts and other pertinent materials can be uploaded through the Speaker Ready Room portal for attendee viewing as well. The deadline for session handouts is Monday, November 8
    • Session materials are limited! Presenters may submit one video, one handout and one transcript file. Please include the title of your presentation in all file names.
    • Approved File Types:
      • MP4 (cannot exceed 350MB)
      • PDF
      • PowerPoint: If your presentation is in PowerPoint, we recommend converting it to a PDF prior to uploading to prevent editing.
    • Presenters should include closed-captioning or session transcript for all audio files. Closed-captioning software options are listed in the General Recommendations section.

Scheduled (Prerecorded) Sessions with Live Q&A are recorded in advance of Convention and played during their specified date and time, followed by live Q&A.

Overview

  • Prerecord your session by November 7 with the virtual event platform provider.
  • Session listed in Webcast Auditorium Session Schedule
  • Live Q&A: Attendees ask questions during the session, and speakers, moderators, and the host can answer questions. Live Q&A questions are not visible to other meeting participants unless answered publicly by session panel.
  • 75-minute session that includes 60 minutes of prerecorded material and 15 minutes of live Q&A.
  • Session recordings available online until 11:59 pm ET, February 19, 2022
  • Ability to upload handout materials via the Speaker Ready Room portal: The deadline for session handouts is Monday, November 8.

More Details

  • Instructions for scheduling a recording session are located here.
  • For presentations with multiple presenters, we recommend that presenters connect with each other to schedule a mutual recording time. If scheduling a group time is not possible, you may record sections of the session separately, and Forj will ensure they play seamlessly. If presenters need to interact with each other during the presentation, they must record together, as interactions cannot be edited seamlessly. To connect with presenters, please use the Connect Me link in the session preview in the Speaker Ready Room portal.
  • Vendor recordings will begin October 10 and finish November 7.
  • If applicable, please be sure to assign a session chair so there is one point person for scheduling.
  • Recordings will not be provided to presenters for review prior to the broadcast time.
  • Presenters are asked to attend the entire session during Convention to answer live chat questions and take part in live Q&A at the end of the session. Please plan on logging in 30 minutes prior to your session start time to go over session logistics with your virtual event host.
    • Host will test speaker audio and video and go over the presentation process.
    • Host will play session recording, control audience microphones, introduce the session (title/speaker[s]), mention any applicable housekeeping notes, assist with monitoring live Q&A, and close the session.
    • Speakers and any designated team members will run the live Q&A.
    • For more detailed information on what to expect day of, please watch the virtual platform presenter orientation video.
  • Session handouts and other pertinent materials can be uploaded through the Speaker Ready Room portal for attendee viewing as well.
    • Session materials are limited! Presenters may submit one video, one handout and one transcript file. Please include the title of your presentation in all file names.
    • Approved File Types:
      • MP4 (cannot exceed 350MB)
      • PDF
      • PowerPoint: If your presentation is in PowerPoint, we recommend converting it to a PDF prior to uploading to prevent editing.
    • Presenters should include closed-captioning or session transcript for all audio files. Closed-captioning software options are listed in the General Recommendations section.

On-Demand Sessions are unscheduled, uploaded in advance, and available for attendee viewing beginning the first day of Convention.

Overview

  • Presenters must include closed-captioning or session transcript for all prerecorded sessions. Closed-captioning software options are listed in the General Recommendations section.
  • Prerecorded session: MP4 files cannot exceed 350MB
    • Presenters are responsible for creating their own session recording.
    • Posters: Video presentations are optional.
    • Session handouts and other pertinent materials can be uploaded through the Speaker Ready Room portal for attendee viewing as well.
  • Included in the On-Demand Session Listing
  • No live chat or Q&A
  • No time restrictions but keep MP4 file size in mind. If the video is long, the presenter may want to record in two or three parts.
  • Speakers must upload presentations by November 8.
  • Session recordings available online until 11:59 pm ET, February 19, 2022.

More Details

  • Approved File Types:
    • MP4 (cannot exceed 350MB, per file)
    • PDF
    • PowerPoint: If your presentation is in PowerPoint, we recommend converting it to a PDF prior to uploading.
  • Session recordings and additional materials may be uploaded through the Speaker Ready Room portal. The deadline to submit materials is Monday, November 8.
  • Uploading Documents:
    • Session materials are limited! Presenters may submit one video, one handout and one transcript file. Please include the title of your presentation in all file names.
  • If you are part of a group, we suggest you record the session together, if possible. This can be accomplished easily through Zoom.
  • If you are not able to record it together, each presenter may upload their recordings individually.
    • If you choose this approach, please note that all recordings/documents will be listed under the session; however, documents will be listed separately and in the order in which they were submitted.
  • There is no limit to the number of files per on-demand session; however, be mindful of attendee experience when considering how many resources to upload.

While on-demand sessions do not have a chat feature, you may end your presentation with a slide showing your contact information—email, website, phone number—so attendees can contact you with comments or questions.

  • Closed-captioning and session transcript options:
  • Use hardwired internet service when recording or during your Live Session.
  • Use a headset for clear audio.
  • Embed video clips into your PowerPoint presentation.
    • Select a slide, then go to Insert> Video.
    • Select Video on My PC.
    • Select the video you want to add from your computer, then select Insert.
  • Include proper introduction and closure; thank the audience.
  • Choose a quiet environment.
  • Test lighting and camera positioning prior to presentation.
  • Be mindful of your background.
  • Mute your microphone when not speaking.
  • If your session has multiple speakers, decide speaker order and practice ahead of time.

What happens to presentation content after February 19, 2022?

Presentations will be archived at NCTE for historical purposes.

Can presenters share their own presentation outside of the Convention?

Yes, presenters are free to share their presentation outside of the 2021 NCTE Annual Convention after the Convention has concluded. Please be mindful not to share presentations prior to the Convention, since doing so would devalue the program. We do, however, highly encourage you to promote your presentation on social media.

Can video presentations be downloaded from the Convention platform?

No, archived video presentation content will not be downloadable.

Can students take part in the Convention?

Yes (see our student consent form).

Can I include music in my presentation?

Music can be used in your presentation only if you own the rights, have purchased the rights for this purpose, or if you have permission to do so.

Will CART be provided at the Convention?

Yes, CART will be provided for all Live and Scheduled Sessions. On-Demand presenters are required to provide closed-captioning and/or transcripts with all recordings. Attendees may request additional services when registering for the Convention.

Should you have questions, please contact us at NCTEevents@ncte.org. Don’t forget to follow us on Twitter at @ncte and use the Annual Convention hashtag #NCTE21.

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